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Workplace ID Security Checklist

In any organization, security is the number one consideration. It’s essential in protecting data, property, and people in the workplace. The issuance of identification (ID) cards to employees, contractors, and visitors is the most practical and cost-effective solution in increasing workplace security.


Workplace ID Security Checklist

The primary use of an ID card is for the accurate and quick identification of a person, but beyond simple identification, ID cards can also be used in a variety of scenarios. These include:

  • Facility Access Control and Monitoring
  • Time and Attendance Tracking
  • Visitor Management
  • Member Management
  • Facilitating Check-In/Check-Out Processes
  • Payment Processing

In the context of a workplace, a secure and effective employee ID card must have the following features:

  • Company Logo
  • Company Contact Information
  • Photograph of Employee
  • Full Name of Employee
  • Emergency Contact Information
  • Employee Signature
  • Signature of Issuing Authority
  • Position
  • Department
  • Date Issued
  • Serial or Control Number
  • Barcodes
  • Holograms
  • Magnetic Stripes
  • Smart Card Chips

For visitor badges, all or a combination of the following may be added for increased security:

  • Company Logo
  • Company Contact Information
  • Text that says “VISITOR” in large, bold font
  • Color that indicates security clearance
  • Date/Time Issued
  • Expiry Date/Time
  • Serial or Control Number
  • Name of Visitor (optional)
  • Photograph of Visitor (optional)

Alternatively, companies with limited budget can take advantage of expiring visitor ID badges.

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