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5 Tips to Keep Your ID Card Printer in Great Working Condition

An ID card printer is a considerable but necessary investment in the safety and security of your facility, customers, and workers. Just like any investment, your ID card printer needs regular care to keep it working at optimal levels, giving you consistent return in the form of increased security.

To ensure that you get the most out of your security investment, here are 5 tips to keep your ID badge printer in tiptop shape:

Clean your printer regularly

Clean your printer regularly

Just like your car that needs routine oil change, your ID card printer requires regular cleaning to keep it printing beautiful and secure ID badges. Manufacturers recommend routine cleaning every time you change your printer ribbon, which is about every after 700 to 1000 card prints. Note that each printer works differently. As such, you must use a manufacturer-approved cleaning kit that is designed specifically for your printer model. Refer to your printer’s manual for compatible cleaning kits.

Only use manufacturer-approved supplies

Only use manufacturer-approved supplies

Printer manufacturers constantly tweak and update the software that controls their printer to improve printer performance and when they do this, compatibility with 3rd party ribbons is often the first to break. As such, we strongly recommend that you only buy and use 1st party printer ribbons and supplies for maximum compatibility.

Take advantage of composite cards

Take advantage of composite cards

Reduce your ID card printer’s workload by investing in PVC+Polyester composite cards that are more durable than regular PVC cards. Because these composite cards can withstand extreme temperatures, they don’t warp as easily as regular PVC, making them ideal for different types of ID card programs. As any ID card printer owner will tell you, not only is re-issuing ID badges time-consuming, it can get expensive when the costs add up.

Revalidate ID cards with holographic stickers instead of issuing new ones

Revalidate ID cards with stickers

Save hundreds on printer ribbons and blank cards costs while reducing your printer’s workload by revalidating ID cards using hand-applied ‘Peel-N-Stick’ holographic stickers. Instead of printing new ID cards every year, consider revalidating existing ID cards using stickers. This is particularly useful for schools and organizations that renew cards on a yearly basis.

Issue TEMPbadge to your visitors

Issue TEMPbadge to visitors

Visitors to your facility must also be tracked at all times but issuing ID cards that will only be used for a few hours is not practical in terms of cost. A good visitor management solution that would not tax your printer and your budget too much is the TEMPbadge Visitor Logbook. It includes self-expiring badges that can be quickly and affordably issued to visitors.


The tips listed in this article are just some of the measures you can take to keep your ID card printer running at optimal condition. Speak with our ID printer experts for more printer maintenance tips at 1-800-667-1772, or if you prefer, you may also get in touch via e-mail.

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