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By Industry: Healthcare ID

On site ID card printing and encoding now make managing the complex world of healthcare simple and convenient. Read on to discover how every aspect of the hospital setting can be streamlined and integrated using today’s plastic card technology.

Having accurate and efficient information systems in place at your medical facility allows patient care to come first; your staff can spend less time chasing down records, and more time providing individual attention to your clients. On site ID card printing and encoding now make managing the complex world of healthcare simple and convenient. Read on to discover how every aspect of the hospital setting can be streamlined and integrated using today’s plastic card technology.

Staff: At the most basic level, photo ID cards are the industry standard for on site identification of employees. Since plastic cards are available in a number of different colors, you have the ability to issue badges in different hues for various specialties or to indicate levels of authorized access within the complex. Keeping departmental credentials on display at all times lets clients know who they are dealing with and helps them remember the names of the people on their treatment team. This fosters a sense of trust and allows patients to feel comfortable knowing that they are sharing their medical information with professionals who will value their privacy. Having titles listed on the ID badges also helps visitors and patients direct their questions to the correct personnel, increasing their satisfaction with your overall customer service.

Use badge reels to promote causes that are important to your hospital, clinic, or doctor’s office.
The more advanced benefits of these cards are found in their ability to transmit data for specific applications. Employee’s ID cards can be used to track hours worked to curtail tardiness and to ensure that overtime limits are not exceeded. Payroll functions can also be integrated along with software that allows staff to make purchases at the cafeteria or from vending machines via automatic deduction. Badge reels and lanyards should be issued to assist personnel in keeping their cards handy at all times.

Magnetic stripe or proximity card readers can be used to place restrictions on areas that are off limits to unauthorized personnel or visitors. This could include operating theatres, individual patient’s rooms, or areas where supplies are stored. On a building wide scale, being able to lock and unlock doors electronically through central control of all card readers can be crucial in the event of an emergency evacuation or lock down. Make inventory tracking of controlled substances even more secure by requiring numeric codes or biometric data verification to be used in conjunction with access cards. The Magicard Prima 3 is a versatile printer, which can be supplied with mag stripe or contact/contactless encoder modules so you can implement these various safety precautions at your discretion. This unit comes with one of the best warranties in the industry making it ideal for high volume printing needs.

Smart card technology and related software is slated to replace paper charts and records over the next couple of decades and will fit seamlessly with the required electronic submission of claims. Encrypted key cards can be used to access patient information while adhering to strict HIPPA regulations. These cards can be programmed to allow different levels of file access to the appropriate personnel. Verifying insurance, for example, can be done by office staff without intruding into a patient’s specific medical history. Smart cards can be used at any authorized computer and at bedside modules linked to the hospital’s server to access client records. This allows medical staff to instantly review and update relevant information such as current medications being administered and what procedures are planned. You will want to seek out a model that uses retransfer printing for use on smart cards that have an uneven surface. The DataCard RP90 is a good option for this purpose since it has the capability to print on non-standard materials and can be set up to configure printing and laminating so that it does not cover the smart chip.

Patients: All patients can be issued an ID card upon admittance linking them to their medical records and insurance information. These cards can be equipped with badge holders and metal or plastic clips to be attached to clothing or to an IV stand. Printing photos on these badges allows staff to easily identify the patient so that there is no danger of getting them switched – a quick visual check is all it takes to confirm that the ID card is attached to the correct individual. These cards can be programmed to be used with a card reader that displays important patient information. This would include blood type, current medications, and allergies. Having accurate records on hand can mean the difference between life and death in an emergency situation.

Regular patients can be issued permanent cards to present upon check in at all associated facilities. In today’s highly competitive healthcare marketplace it can even make sense to use these as patient loyalty cards which offer a discount on co-pays or other out of pocket expenses. Magnetic stripe or smart cards can also be used by patients to access bedside entertainment and communication services from satellite TV to internet access. Encouraging patients to seek health services in one network increases the quality of care they receive over the long term since their medical history and any changes can be tracked over the years.

Visitors: Ideally, every person on site should be issued an ID and logged in and out of the premises. For sustainability purposes, you can’t beat the Tattoo ReWrite printer from Evolis. This card printer is used to create single color IDs that can be erased and reprinted over and over. When visitors check out you can simply collect their badges and put them back in the hopper. If you prefer single use cards, pharmaceutical reps and repair personnel can be issued IDs that change color upon expiring. More durable cards can be issued to individuals with family members in the hospital. If you are using a printer with encoding technology, these ID cards can link visitors to a specific patient and may be set up to restrict access to visiting hours only.

For more information about how printed plastic cards can help your Hospital, contact our experienced sales team.


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